We are looking a Project officer.
General Info of the assignment :
Safety for contractors (S4C) is a project that is composed of 3 groups (infrastructure, maintenance and Purchasing / Safety group) working with the Agile method.
The project is part of the Go4Zero program which has as goal to reach 0 accidents with Elia s employees and our contractors working in the field.
The project officer S4C will on the one hand be a group member with tasks such as presentation of the project and to contractors on the field, optimisation of processes, realisation of audits on the field, coaching of Project leaders on the field, preparation of safety trainings (including coordination with externals developers...) and contractors days,...
On the other hand he / she will also ensure all the necessary communication (internal and external) of the project status & progress, including creation of the required reporting, review of invoices, budget follow-
up, meeting organisation, etc.
Service expectations :
Activities that fall into the responsibilities of the project officer or where support is expected :
As group member :
Realise all tasks as team member in a group (Agile scrum method)
Review and optimise processes (eg. by using lean method);
Realise safety e-learnings;
Make presentations about the projects (Dutch and French) for internal and external use;
Ensure that user stories are well written and prioritised in the product backlog;
Develop a good understanding of S4C project in the 3 groups and help identifying interdependencies.
As project team member : PMO / communication
Preparation of the Steering committee & follow-up of KPI;
Prepare all project reporting (status, budget, capacity plan, roadmap, risk register, KPI reporting), meeting minutes and steerco presentations and Go4Zero program reporting;
Manage the change and communication plan of the project put it in place;
Create presentations / articles about the project in French and Dutch to the stakeholders (internal and external);
Ensure communication is aligned with the program Go4Zero;
Work together with the communication and IT department;
Translate documents from French to Dutch or v.v.
Engineering (civil / ind.) degree
Safety experience : big plus
Experience of at least 5 years on field projects (linked with safety is a plus).
Project management using Prince 2 method or agile method (or similar)
Knowledge of Elia and the energy sector
Knowledge of Safety or field work
Attention for details
Assertive with excellent written & oral communication skills (French and Dutch)
Autonomous and capable to manage and respect project deadlines
Positive, driven & pro-active mind-set
Client focused attitude : PMO has to support project leaders / owners
Practices good relationship management : coordination with external parties and inter-departmental
Dutch / French : mandatory Fluent (spoken and written)
English is a plus
Workload : 5 days / week
Workplace : Mainly Monnoyer but some flexibility is expected for steering committees / field visits.