Office Administrator (M/F)
Space Applications Services
Zaventem, Belgium
5 dagen geleden
source : Graduateland


The successful candidate will be based in our main office at Sint-Stevens-Woluwe (Brussels Area).

The position is in the Administration Department (comprised of 8 persons and 2 students / interns).

The candidate will mainly report to the Administration Department Manager and the Business Administrator.

Tasks and Responsibilities

  • Taking care of travel arrangements
  • Preparing and following up written emails / letters with consistency, in an excellent level of English
  • Preparing, maintaining and / or implementing office documents to the Company demanding standards, i.e. forms, lists, manuals, proposal submissions, procedures
  • Being the contact person for suppliers, such as the estate agency of our building or for office matters
  • Ensuring the good running of the office environment, i.e. : general tidiness, facility and device maintenance, office supplies stock and storage, safety and security compliances, cleaning crew workflow
  • Coordinating smoothly the day-to-day operations, e.g. glass board content, procurement, shipments, deliveries flow
  • Contributing to the external image of the Company, including the branding items, business cards, etc.
  • Scheduling Company cars maintenance, arrival check-ups and other administrative duties
  • Monitoring meeting rooms preparation and Company Events.
  • Skills and Experience

  • At least 5 years of proven experience as an office administrator, office assistant or relevant role
  • Proficiency in computer software applications including Microsoft Office (Word, Excel, Outlook, )
  • Excellent organisational skills
  • Multi-tasker, flexible and stress resistant
  • A keen eye for detail and ability to merge tasks
  • Thinking out of the box and energetic nature
  • Very good written and spoken English; Dutch or French as a native language will be considered as an asset
  • A driving licence is highly recommended.
  • What Do We Offer

  • Working within a growing company with Staff located in Belgium, Germany, and the Netherlands
  • A professional working environment with motivated Engineers and Scientists coming from all different horizons
  • and countries with a common passion for space

  • A full-time position with an indefinite contract of employment
  • A competitive remuneration package and excellent working conditions.
  • How To Apply

    Send your CV and Motivation Letter (both in English) via our website (, to the attention of

    Ms. Laura Der-Boghossian

    Applications received through the Careers page of our website are reviewed in priority.

    The candidate shall be eligible to work in the European Union or in possession of a European Blue Card for two or more years.

    We are looking for someone to start mid of November 2021.

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