Payroll Clerk
Brussels, Belgium
1 dag geleden

Company Description

Eurofins Scientific is an international life sciences company which provides a unique range of analytical testing services to clients across multiple industries.

The Group believes it is the world leader in food, environment, pharmaceutical and cosmetics products testing and in agroscience CRO services.

It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, CDMO, advanced material sciences and for supporting clinical studies.

In addition, Eurofins is one of the leading global emerging players in specialty clinical diagnostic testing.

In 2018, Eurofins generated 4.2 billion Euro proforma turnover, from 800 laboratories across 47 countries and employs about 45.000 staff.

Job Description

Maintain up-to-date information in Payroll System (Proxy Payroll SD)

  • Maintain employees’ & directors’ general master data
  • Ensure proper collection of any evolution in compensation & benefits packages (gross, bonus, benefit in kinds including company cars, )
  • Ensure proper collection of absences with supporting documentation (illness, holidays, educational leave, parental leave, maternity leave, circumstance vacation ).
  • Update payroll records by reviewing changes in exemptions, insurance coverage, and savings deductions.
  • Liaise with local payroll for employees on a foreign payroll who are officially posted to Belgium (regarding absences, company car, ).
  • Perform monthly Payroll Computations, Payments & Follow-up

  • Prepare the monthly payroll instructions together with the Secrétariat Social
  • Manage the specific expatriates’ payroll process together with an external provider, from the monthly payroll slip with withholding tax adjustment to the yearly expatriate tax declarations (together with our internal tax counsel).
  • Coordinate wages, social security & taxes payment execution with the Secrétariat Social
  • Ensure proper and timely payments to social security organisms.
  • Liaise with accounting for proper recording of all payroll costs.
  • Resolve payroll discrepancies by collecting and analyzing information.
  • Support New Comers Process :

  • Provide a strong support to local HR department in the preparation of accurate job offers in respect of current labor, social & tax laws and regulations,
  • Support newcomers in their onboarding and provide them clear HR related information, follow-up on formalities such as insurance affiliation, notification with the Belgian social security authorities (DIMONA / LIMOSA), policy instructions,
  • Process new joiners & leavers in terms of payroll system, insurances declaration, benefits administration and drafting of the relevant fiscal and social documents (attestations, C4, etc.
  • related to new joiners & leavers.

  • Prepare (together with the lawyer) and send to the competent authorities the requests to obtain the expatriate status for new employees and administrators.
  • Manage ad hoc processes

  • In collaboration with insurance broker & our internal tax department, drive the follow-up of pension plan schemes and ensure a strong monitoring of cumulated contributions to pension plans in order to guarantee the respect of applicable (tax) laws & regulations.
  • Implement payments to the pension plans and the hospitalization insurance and monitor any change.
  • Prepare and send educational leave declarations in order to receive appropriate subsidies.
  • Perform close monitoring of independent directors for all tax related matters with the external partner
  • Report on payroll data

  • Provide payroll information by answering questions and requests.
  • Prepare monthly payroll reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
  • Provide timely, complete and accurate information for the preparation of the Annual Compensation Summary Form (including preparation of the car sheet).
  • Keep track on laws & regulations

  • Ensure compliance with federal, regional and local legal requirements by studying existing and new legislation; enforce adherence to requirements;
  • advise internal stakeholders on changes in legislation and to the related needed actions.

  • Maintain high quality and up to date professional and technical knowledge in order to advise internal concerned departments.
  • Other tasks

  • Orders electronic meal vouchers, eco-vouchers, sport & culture passes.
  • Maintains payroll guidelines by writing and updating policies and procedures.
  • Ensure accurate hard & IT filing of all payroll department related documentation.
  • Qualifications

    Reporting to the Finance Manager BeLux, the incumbent will manage all payroll and administration related tasks.

    Besides past proven records in Payroll Administration, the candidate is expected to have high level of energy and enthusiasm, eager to learn in a dynamic, challenging and very international environment.

    The knowledge of English and French is mandatory as well as a good written understanding of Dutch.

    A good knowledge of Belgian labor laws and social regulations is mandatory for this function.

    Additional Information

    In a fast growing group, successful leaders are frequently being offered increased areas of responsibility (subject to geographic mobility).

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