Secretary
Elia Group
Brussels, BE
5 dagen geleden

Function

As an administrative assistant to three senior managers and their teams, you will have the following duties :

  • You will help to proactively manage and update the diaries of the team members to ensure effective team planning.
  • You will organise travel arrangements for team members (booking plane tickets and hotels).
  • You will organise meetings (sending invitations on time, agendas, notes and corresponding documents, booking meeting rooms, etc.).
  • You will help manage a range of files and will be responsible for filing documents in such a way that you can quickly and easily retrieve the documents you want.
  • You will handle contacts by telephone and in writing with internal and external customers. You will answer customer questions, take the initiative to solve problems and will efficiently prioritise issues.
  • You will provide administrative support for various operational processes (orders, reporting, invoicing, etc.).
  • You will be responsible for writing and editing documents (mainly in Word and PowerPoint).
  • Your Profile

  • You have a secretarial diploma or equivalent.
  • You have experience in a similar position.
  • You are fluent in French and Dutch. Knowledge of English is required.
  • You have a thorough knowledge of computer applications (especially Outlook, Excel and Word).
  • You work methodically and accurately, paying attention to detail and meeting deadlines.
  • You are able to operate independently and can take initiative when necessary.
  • You can prioritise in how you organise and distribute your work (knowing that you work for several teams).
  • You communicate easily and are customer-oriented.
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