Financial and Operations Officer
ECCJ - European Coalition for Corporate Justice
6 dagen geleden
source : Brussels Jobs

Financial and Operations Officer

ECCJ - European Coalition for Corporate Justice

Brussels, Belgium

Fixed-term contract for one year, with an option to prolongation

Full time position

Starting date ideally 1 January 2021

About the European Coalition for Corporate Justice (ECCJ)

With 20 member groups who represent almost 500 organisations from 17 countries, ECCJ is the only European coalition bringing together European campaigns and national platforms of NGOs, trade unions, consumer organisations and academics to promote corporate accountability.

The coalition is driven by a vision of a sustainable world in which corporations’ drive for profit is balanced by the interests of society at large, and where businesses respect human, social and environmental rights.

We seek to tackle some of the root causes of corporate injustice by improving European laws governing activities of business and their impacts on people and planet.

ECCJ works as a catalyst, drawing on the expertise and experience of organisations across Europe to provide a united voice at the EU level promoting the need for legal change.

More info :

Purpose and requirements of the position

We are looking for a Financial and Operations Officer to support ECCJ’s management of grants and finances as well as general operations (HR / Office management).

ECCJ is currently planning to work more closely with its member organisations at national level in a dedicated new project.

This will include regranting of funds from ECCJ to its members and financing joint activities. The project adds new tasks to the overall financial management of the organisation and establishes the need for in-house staff capacity to successfully manage all income and expenditures, project grants, financial reporting to funders, budget planning, accounting, etc.

In addition to financial management, some general support to the Coordinator in the organisation’s operations will complement the set of tasks of this newly created position, in particular in the frame of human resources as well as contracts and office management.

We are looking for a reliable, experienced and stress resistant personality who enjoys both working autonomously and in close coordination with ECCJ’s team in a collaborative and friendly way, with a strong service orientation towards the organisation as a whole.

The Financial and Operations Officer will be in charge of

  • Setting up and maintaining appropriate financial management tools for efficiently and accurately tracking overall income and expenditures;
  • Everyday management of grants, including monitoring and reporting on income and expenditures for each grant, in close collaboration with the Policy Officers and the Coordinator;
  • Ensuring a high level of financial control and alerting and advising the Coordinator about possible over / under expenditure;
  • Drafting as well as implementing contracts and financial transactions with ECCJ’s member organisations who will receive regranting;
  • Drafting as well as implementing contracts and financial transactions with external experts and consultants involved in this particular project or other projects;
  • Providing guidance and assistance to ECCJ member organisations regarding the financial management of the subgrants;
  • Collecting, verifying and compiling the financial data, invoices, other documents and reports from ECCJ member organisations and ensure timely and accurate financial reporting to donors including relevant documentation;
  • Ensuring the overall smooth running of the regranting project from an organisational and administrative point of view;
  • Liaising with the accountant and with auditors both for the project audit and the annual audit of ECCJ, while ensuring the completeness and accuracy of documentation;
  • Supporting overall bookkeeping;
  • Providing general administrative support, including payroll management and liaising with insurance companies, banks, and other service providers;
  • Streamline processes and procedures to improve operational efficiency.
  • Knowledge, skills and abilities

    Required :

  • Completed education in financial management, economics, business management or related field;
  • Minimum 5 years of experience in a role as a financial / grant / operations officer or manager, or similar role, preferably in a non-profit organisation;
  • Full professional working knowledge in English as well as in French or Dutch;
  • Excellent command of MS Office, especially Excel;
  • Knowledge and understanding of double-entry accounting;
  • Ability to deliver results with a high level of precision and attention to detail even under tight deadlines and in conditions of remote working;
  • Ability to work in a team and to coordinate complex projects and various stakeholders;
  • Excellent self-organisation, multitasking as well as proven time and project management skills;
  • Being a citizen of an EU member state or have a valid residence and work permit for Belgium.
  • The following are strong additional assets :

  • Experience in managing grants by private donors;
  • Experience with payroll management in Belgium;
  • Knowledge of further European languages;
  • Experience in working in a multilingual, international NGO or non-profit environment;
  • A commitment to, and thorough understanding of, the mission of ECCJ and its political goals and values.
  • We offer :

  • A contract under Belgian law with an attractive set of benefits : 13th month salary, 5 additional holiday days, lunch vouchers, pension scheme, hospitalisation insurance, a comprehensive travel insurance and contribution to local transport costs;
  • A gross salary between 3500 and 3900 Euros depending on experience;
  • Training opportunities to further develop your professional skills;
  • A dynamic and stimulating work environment in an international team, working on one of the most exciting human rights dossiers in Europe while being part of a large civil society movement.
  • Due to the uncertain developments in view of the Coronavirus crisis, it is very likely that the successful candidate would start the job working remotely.

    In this case, a laptop will be provided and all efforts will be made to ensure a smooth induction process.

    ECCJ welcomes applications from all and is against any form of discrimination, whether based on age, sexual orientation, marital status, race, nationality, ethnic or social origin, religious, philosophical or political beliefs, language, present or future state of health, disability, physical or genetic characteristics, sex, gender, pregnancy, childbirth, maternity, change of sex.

    Please send

  • A motivational letter (one A4 page max.);
  • Your CV;
  • At least one recommendation letter or professional reference.
  • until Monday 23 November 2020 to claudia.saller with the following email subject : ECCJ Financial and Operations Officer application Your name .

    Interviews will be scheduled online for 3 December 2020.

    Only applications meeting the above mentioned criteria will be considered. Only candidates selected for interviews will be notified.

    Don't forget to mention BrusselsJobs when applying.

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