Legal Secretary / Afternoon
Fixed Term to Permanent)
5 Hours / Day, Attractive Compensation and Benefit Package)
Department / Practice Group : Antitrust (Brussels Office)
Reports To : Office Managing Partner (Brussels Office)
GENERAL PURPOSE OF THE POSITION
The Legal Secretary performs a broad range of secretarial, document processing and administrative support to attorneys and clients where excellent client service is emphasized and practiced.
The Legal Secretary may assume responsibility for special projects and have some client contact. This position requires knowledge of legal terminology and procedures, and applicable technology.
PRIMARY FUNCTIONS AND RESPONSIBILITIES
Drafts routine correspondence, documents, spreadsheets and presentations in multiple formats (eg. Word, Excel & PowerPoint);
Maintains attorney Outlook calendar and contacts;
Manages and maintains attorney time entry records to ensure compliance with established deadlines;
Prepares and maintains up-to-date and accurate filing systems including paper, electronic and chronological files;
Assists with preparation of correspondence with and submissions to authorities and the judiciary;
Prepares and processes new business intake forms to request client / matter numbers, maintains up-to-date lists of client / matter numbers, prepares engagement letters;
Manages attorney travel arrangements and schedules; prepares travel itineraries;
Inputs, edits, formats and proofreads legal correspondence and / or documents;
Transcribes text (e.g., correspondence and miscellaneous legal documents) from handwritten drafts, audio tapes, voice messages or digital recording.
EDUCATION, EXPERIENCE & LANGUAGE SKILLS
English (equivalent of native English speaker) and French (fluent), and any other European language welcome;
Minimum of 1 to 3 years of legal secretarial experience, preferably in law firms or other legal environment;
Minimum high school graduate or equivalent. Post high school education preferred.
OTHER QUALIFICATIONS AND REQUIREMENTS
To perform the job successfully must demonstrate the following knowledge, skills and abilities :
A self-starter; ability to work independently, take initiative and carry out assignments to completion with minimal supervision;
Prioritizes tasks, pays attention to detail and follows through to ensure deadlines are met;
Demonstrates a high level of internal and external client service; screens communication and responds promptly in a clear, concise and accurate manner;
Ability to work well under pressure and execute multiple and critical deadlines in a fast-paced environment;
Strong verbal and written communications skills; ability to write routine business correspondence and speak effectively with clients, vendors and staff;
Able to make practical and routine decisions; knows when to seek guidance as necessary;
Flexibility to work overtime;
A true team player willing to integrate into a very collaborative office structure.
Advanced knowledge of Word (e.g., MacPac, formatting, paragraph numbering, Styles, Paste Special, Header and Footers, Footnotes, Tables, Table of Contents, Track Changes and Mail Merge);
Advanced knowledge of PowerPoint (e.g., creating, editing, customizing and designing within Master and individual slides);
Advanced knowledge of Excel (e.g., formatting, formulas and definition of print areas);
Advanced knowledge of Adobe Acrobat (e.g., editing, scanning, combining documents, highlighting, encrypting, bates labeling and reducing to specific requirements).
Please send your applications to .
Don't forget to mention EuroBrussels when applying.
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