Associate Human Resources and Administration
Search for Common Ground
Bruxelles
2 dagen geleden

Omschrijving van de vacature

he Administration department supports the staff of Search for Common Ground ASBL and particularly for the Brussels office.

Members of this team collaborate with teams from across the world, including with teams from sister organization Search for Common Ground in the USA.

The members of the Administration team work toward the following objectives of the ASBL :

1. Make Search for Common Ground a place people love to work

2. Position Search for Common Ground to be eligible to access European funding

Responsibilities

  • Administration : coordination for all incoming general inquiries, the signature processes, delivery and courier services, filing of official documents and contracts, keeping up to date information about the legal status of the various representation offices of Search across the world, contact management, GDPR compliance, update of Moniteur Belge and UBO register;
  • Operations of the office : logistics, procurement, organization of events, act as safety and security focal person of the office, relationship with vendors, certification of the office environment certification);
  • Human Resources (HR) : maintenance of HR files and Human Resource Information System, supports the roll-out of HR processes, preparation of employment contracts, support to HR processes and policies, support to staff with regards to HR standards, processes and documents, acts as Prevention advisor.

    Key Area 1 : Administration

  • File management and Update : Stores key documents pertaining to the legal entity; Update key documents relating to the Brussels office (Office manual, Visitor’s manual, etc.
  • Manage and file all incoming and outgoing mail; Manage and file contracts; update the Moniteur Belge and UBO register

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