Office manager (F/M)
CECIMO - The European Association of the Machine Tool Industries
2 dagen geleden
source : Euractiv

The European Association of the Machine Tool Industries and related Manufacturing Technologies (CECIMO) is looking for a new staff member to join its Brussels-based team.

About the Association

Founded in 1950, CECIMO is recognised as the international representative of the common interests and values of the European manufacturers of this key enabling technology.

CECIMO is the European platform which identifies and promotes key strategic initiatives to improve the global competitiveness and leadership of the European Advanced Manufacturing Industry.

CECIMO is specialized in EU regulatory and policy issues, mainly in the field of industrial policy, circular economy, digitisation, research & innovation, skills and education.

CECIMO is daily dealing with issues related to Smart Manufacturing, Factory of the Future, Internet of Things, Big Data, Artificial Intelligence, CyberSecurity and 3D printing.

About the role

The candidate will take over the daily overall administration of CECIMO office and its agenda, facilities management, finances, HR and staff wellbeing.

The candidate will be strongly involved in the full implementation of all events (logistics, operations, administration and participant liaison) and will provide overall communication support.

He / she will report to the Director General.

Tasks to be performed :

  • Administrative and facility management : handle all general administration & maintenance of the office : incoming calls, order office supplies, equipment, updating memberships, etc.
  • Manage the office, including IT, logistics and facilities efficiently. Make sure the association comply with Belgian administrative requirements.

  • Financial : prepare outgoing invoices, process incoming invoices and payments; help the external accountant prepare the half-year financial situation and the end of the year accounts;
  • manage and control budgets / finances of EU-funded RTD projects where CECIMO is a partner

  • HR and Staff Wellbeing : compensation and benefits administration : liaising with the social secretariat, ensure the compliance with Belgian staff regulations and legislation, team building activities, suggest trainings / seminars / trade fairs to contribute to the staff personal development
  • Events and communications : Overall logistical management to ensure a smooth implementation of all association events (i.
  • e. logistics, operations, administration and participant liaison) and follow-up communications. Support to the communications department, which oversees press releases, speeches, website content;
  • preparing, producing and editing printed and online publications; developing social media visuals, infographics, and video content.

    Ensuring that the corporate style (format, layout, etc) and communication process are always coherent and respected by the team.

    Coordinating the publication and mailing of the CECIMO magazine.

  • Personal assistance to the Director-General : facilitates communication with internal and external stakeholders, provide support in workflow management and statutory procedures, documents formatting and various other tasks.
  • Qualifications and experience :

  • At least 3 years of relevant work experience;
  • Cooperative and pro-active spirit, multitasking skills, sense of initiative and autonomy, eye to detail, ability to prioritize;
  • Ready to contribute in a flexible and reliable way to a small but dynamic team;
  • Initiative to engage and tackle problems on your own and in a team as well as problem-solving skills;
  • Excellent writing and oral communication skills in English (near-native level) and French or Dutch. Other languages are a plus;
  • Proficiency of MS Office Software (Word, Excel, PowerPoint)
  • Knowledge of the Belgian Administrations and general HR regulations is a strong plus;
  • Experience with EU-funded R&D projects financials is a plus;
  • Previous experience in a trade association is a plus;
  • We offer :

  • A motivating, multilingual and multicultural working environment;
  • An opportunity of gaining broad experience within an innovative industrial sector and a multinational association with many European and international contacts;
  • Room for a lot of flexibility and creativity to allow you to bring your own innovative ideas;
  • Competitive remuneration package with a variety of extra benefits.
  • Starting date : as soon as possible
  • How to apply :

    Please send your cover letter and CV by email to filip.geerts no later than June 25th , 2021 ., please note that only candidates short-listed for interviews will be contacted.

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