Administrative Support Assistant NF
U.S. Dept of Defense
Chievres Air Base, Belgium
1 uur geleden

Summary

Who May Apply? US Citizens currently residing within the commuting area of CHIEVRES, Belgium (not ordinarily resident in Belgium).

US resident alien family members of US sponsors who are citizens of NATO countries other than Belgium.

This position is located at USAG Benelux, DFMWR, NAF Support Services, Chievres Air Base, Belgium.

Learn more about this agency

Responsibilities

Provides support and assistance to the Business and Recreation Division and NAF Support Services, Family and Morale, Welfare and Recreation (FMWR) supervisors and, in some cases, their subordinate staff by performing varied general office duties auxiliary to the work of the organization.

Typical clerical and procedural duties :

  • maintaining records of leave and attendance;
  • requisitioning office supplies, repairs on office equipment, and printing services;
  • receiving and controlling incoming correspondence;
  • reviewing outgoing correspondence, reports, etc., for format, grammar, and punctuation, and removing typographical errors;
  • writing simple or repetitive, non-technical correspondence such as letters of acknowledgment in accordance with a given format;
  • keeping abreast of various procedural requirements, for example, procedures required to process travel vouchers;
  • maintaining information needed for budget purposes.
  • Administrative support duties typically provided by secretaries :

  • making extensive travel arrangements;
  • making complete arrangements for large conferences;
  • composing complex, but non-technical correspondence;
  • locating and assembling information for various reports, briefings, conferences, etc.;
  • following up with staff members to insure that various commitments made at conferences and meetings are met;
  • designing and organizing filing systems;
  • planning and arranging the maintenance and preparation of information needed for budget reports;
  • organizing the flow of clerical processes in the office and in subordinate offices.
  • publish travel orders and make arrangements for staff travel.
  • distribution of materials associated with the office functions
  • maintaining personnel training records and arranges for staff training
  • maintains suspense records to insure commitments are completed as required.
  • Performs other duties as assigned, to include oversight of the Private Organization Program and office automation requiring skills in Family and MWR Applications.

    Referral lists are based on the qualifications stated in the job announcement. Your qualifications MUST be fully described in your resume.

    In describing your experience, be clear and specific. NO ASSUMPTIONS WILL BE MADE REGARDING YOUR EXPERIENCE.

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