DSO Secretary (OA)
Department of Defense Education Activity
Belgium
18 dagen geleden

Do you want to work for an exciting educational organization, with the children of our dedicated U.S. Military members? If so, then we are looking for you!The Department of Defense Education Activity (DoDEA), through its Community Strategic Plan has made a commitment to be among the world's leaders in education, enriching the lives of military-

connected students and the communities in which they live. The mission to educate, engage and empower each student to succeed in a dynamic world is achieved through its five strategic goals of Student, School, Talent, Organization, and Outreach Excellence.

DoDEA is a major Department of Defense (DoD) Field Activity with worldwide scope. DoDEA plans, directs, and coordinates, and manages the education programs for DoD dependents.

DoDEA consists of three regions, DoDEA Americas, DoDEA Europe, and DoDEA Pacific and a total of eight school districts located overseas and in the U.

S. and its territories. DoDEA provides education to eligible DoD military and civilian dependents from pre-kindergarten through grade 12.

Responsibilities

  • Performs and coordinates all the clerical and administrative support work typically required to accomplish the District Superintendent Office (DSO) mission.
  • Keep abreast of all changes to clerical and / or administrative guides and procedures for such tasks as preparing and processing correspondence, reports, forms, mail procedures, preparing travel vouchers and complying with security procedures.
  • Maintain Superintendent's calendar and schedules appointments without prior approval, based on personal knowledge of supervisor's workload, interests and commitments, and currents important issues.
  • Receives telephone calls and visitors, screening those which can be handled without supervisor's help.
  • Receives and reads incoming correspondence reports, screening those items that can be handled personally and forwarding the rest to the supervisor or staff.
  • Maintains suspense records on all correspondence and action documents, and follows up to ensure a timely reply or action.
  • Obtains and monitors a full range of office support services.
  • From written material or voice recordings, types in final form a variety of materials such as letters, reports, tabulated data, memoranda, etc.
  • using office automation equipment.

  • Creates, maintains, reformats or manipulates existing databases and spreadsheet software to meet reporting requirements (standard and a few non-standard).
  • Travel Required

    Occasional travel - You may be expected to travel for this position.

    Conditions of Employment

  • All candidates must be U.S. Citizens and reside within the local commuting area where the position is located. Local commuting area is defined as the geographic area surrounding a work site that encompasses the localities where people live and reasonably can be expected to travel back and forth daily to work based on the generally held expectations of the local community. (5 CFR 575.203)
  • All requirements must be met at time of appointment. You are advised to submit your documents promptly as part of your application package.
  • Applicants may be required to complete a 2-year probationary or trial period.
  • You will be required to participate in Direct Deposit / Electronic Fund Transfer in accordance with DoD Regulation 7000.14R.
  • Selectee must undergo Background Checks IAW DoDI 1402.5 (e.g. Local Files Check, State Criminal History Records Check, and National Agency Check Inquiries).
  • Employment in these positions is subject to successful completion of a background security investigation and favorable adjudication.

    Failure to successfully meet / maintain these requirements may be grounds for termination.

  • Appointment is subject to the completion of a favorable suitability determination and favorable re-investigation every five years.
  • A qualified typist is required for this position (40wpm).
  • Qualifications

    This position is a developmental position. It may be filled at either the GS-05, GS-06 or the GS-07 grade level.GS-05 position : In order to qualify for this position you will need to possess 2 years of general experience.

    The experience that shows progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties of the position.

    GS-06 position : In order to qualify for this position, you will need one year of specialized experience at the GS-05 level.

  • Examples of specialized experience include : reviewing documentation to ensure it is complete, correct, and complies with all policies and procedures;
  • compiling data for use in the evaluation of programs or policies or to determine eligibility for services; using office automation software to edit or modify a variety of reports, spreadsheets, and correspondence;
  • entering financial data into an automated financial system; and communicating orally to audiences with differing levels of comprehension (e.

    g. children, passengers, contracted staff, etc.). GS-07 position : In order to qualify for this position, you will need one year of specialized experience at the GS-

  • 06 level. Examples of specialized experience include : assisting in the implementation of a transportation program (e.g., assisting in the development of transportation routes;
  • registering riders; providing guidance on transportation program policies, etc.); analyzing data to determine the effectiveness, durability, or efficiency of policies, programs, or equipment;
  • using office automation software to create a variety of reports, spreadsheets, and correspondence; monitoring and tracking financial data in an automated financial system;
  • and communicating a program's policies and procedures orally to audiences with differing levels of comprehension (e.g. children, passengers, contracted staff, etc.).

    Education

    Education is not substitutable or creditable for this position.

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