Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately in second line
Receiving / sorting / distributing daily mail and packages
Responsible for welcome screen customer visits / / movies,
Responsible for keeping fire list up to date
Contact person for garages in respect to changes of tyres, car maintenance,
Contact person for taxi companies
Contact person for receptionist of plant
Coordination with canteen responsible / cleaning company / flower company
Maintain office procedures
Order new office furniture in agreement with coordinator
Keep nameplates up to date in corridors and office
5S METC building and meeting rooms
Coordination X-mas cards / calendars
Keep info boards and procedures up to date
Contact person with boiler man for maintenance, issues within building (heating, airco, )
Order and keep Inventory of IT stock ( cables for meeting rooms, connection parts, )
Order all necessary supplies / materials needed for the building (flags, office material, )
Update Assistants database
Maintenance of Sway information
Creating, updating and maintaining Outlook groups
Distribution of Vouchers (X-mas / Seniority / Saint-Nicolas)
Surveys : prepare boxes
Introduce general SAP requests for new employees (account, internet, ) manufacturing / finance / HR all others to be done by supervisors or department because too broad and specific
Order equipment for new employees reviewing and maintaining stock
Assistance to travelers in case of difficult flight schedules.
Assistance to travelers in case of visa applications.
Expense notes for assistants
Bachelor Degree in Office Management or equivalent.
Specialized Skills / Knowledge :
Good administrative skills, good level of working knowledge with MS Office.
As you work for the European Headquarters all communication is done in English, you need to be able to speak and write fluently in English, you also need a good knowledge of Dutch, French and German.
Stress resistant, team player and trustworthy.
A real go-getter who is persistent and gets things done despite obstacle
You have at least a first professional work experience; preferably in an international company.