Junior Accounting and Billing Assistant
Linklaters
Brussels
1 dag geleden

Purpose

The Accounting and Billing Assistant will provide support to the finance function by efficient handling of the office’s Accounting & Revenue requirements.

This involves mainly the administration of vendor invoices, client matter management support and assistance in various reporting updates.

The daily work will vary on the needs of the team.

Key Dimensions

The Belgian offices (Brussels and Antwerp) include 7 Practice Groups and 125 fee earners.

The office Finance team consists of 10 finance people covering 2 offices.

No direct budget responsibility for the role.

No direct reports to the role.

1.Client Matter opening

  • Review new matter forms submitted and undertake action required to complete / correct related data
  • Administrate billing terms and administration flows for each new matter / client on introduction and bill presentation details to ensure an accurate billing process (e.
  • g. set up of matter specific data such as matter segments rates, discounts, payable by and bill to entities etc.)

    2. Billing process

  • Producing draft bills, bills, matter costs breakdowns, matter / client costs analysis, regular client billing schedules
  • Chasing pending draft bills
  • Process time transfers
  • If needed, assist the Matter Management Advisor to contact matter managers in order to collect the accepted billing targets
  • 3. Accounts Payable

  • Input preparation of the Expense claim forms for the Shared Services Centre (SSC) in Warsaw and liaison with the SSC
  • Look after the local part of the vendor invoices process. The process consists of the co-ordination of the verification and authorisation steps, cost coding assistance and liaising with 3rd party provider
  • Liaison with Shared Services Centre in Warsaw on vendor invoices to be approved via the Readsoft workflow system and on pre-
  • approved vendor invoices

  • Review reminder letters and follow up of reminder telephone calls
  • Investigate any discrepancies or issues in the purchase invoices postings
  • Review vendor activity to ensure all monthly invoices have been received and processed
  • Coordination of vendor / office payments via the on-line banking system
  • Coordinate purchase ledger payment runs
  • 4. Reporting

  • Performing regular / ad hoc reports and analysis to determine business performance
  • Assisting in preparing presentations on financial data
  • Supporting in monitoring the compliance of internal policies and procedures
  • 5. General

  • Assist the finance function with any other duties as required
  • Organise and maintain adequate filing / e-filing
  • Ensure adherence to policies and procedures
  • What we are looking for :

    A candidate with an Accounting Degree and with the following skills and knowledge :

  • Technical, numeric and analytical skills
  • Ability to think on own feet
  • Good sense of humour
  • Confident and self assured manner
  • Highly motivated and capable of working on own initiative
  • Good knowledge of Excel and PowerPoint and eager to learn about IT Tools
  • Extremely organised able to prioritise and manage workload
  • Excellent oral and written communication (Dutch / French, English)
  • Excellent eye for detail and presentation
  • General business awareness
  • First experience in a Consulting company or a Big 4 firm is a plus
  • Our offer :

    Our business is as good as our people. We provide exceptional development opportunities in a challenging, motivating international environment.

  • More than a top-of-the-market compensation package and extra-legal benefit schemes, we offer you to join a team of talented colleagues who are passionate about what they do;
  • we value every individual and support initiatives, promoting flexible working arrangements and supporting everyone in managing the expectations and commitments to balance life outside work.

    The firm operates as a meritocracy and, therefore, selection for recruitment is on merit, irrespective of gender, race or ethnicity, age, religion, sex, marital status, sexual orientation, gender identity or disability.

    This list of duties and responsibilities is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job.

    As such, the role may also include the undertaking of additional tasks as required.

    As a responsible business, it is important that we represent the diversity of our people, our clients and our communities.

    We know that diversity makes us a better law firm and helps us attract the best talent, drive innovation with diversity of thought, and deliver the best experience to everyone who comes into contact with us.

    We recruit on the basis of merit, irrespective of age, disability, gender, gender identity, race or ethnicity, marital status, religion, sex, sexual orientation or any other status protected by the laws or regulations in the locations where we operate.

    Selection decisions, and the reasons for those decisions, are recorded at each stage of the selection process. Selection criteria and, where appropriate, technical skills tests are in place to measure an individual’s ability for the safe and effective performance of a job.

    Those involved in recruitment and selection decisions and processes are also provided with guidance on diversity issues.

    If you require reasonable adjustments to be made during the selection process, please talk to a member of the recruitment team so that any required adjustments can be made in advance.

    Specific experience requirements advertised on a role do not intend to preclude applications from candidates who may have more or less experience.

    Our intention is only to indicate a guideline as to the necessary skills for the role as described.

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