Purchasing Coordinator (m/f)
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Purchasing Coordinator (m / f)

Your Mission

The Purchasing Department is a supporting function within CSS BE and has been created in April 2019 to :

  • Define the rules of behavior for CSS BE employees involved in a purchase;
  • Help them to increase the economic impact of their purchasing initiatives and thereby contribute to the creation of value for CSS BE and its partners;
  • Ensure Purchasing practices are consistent with the Group Directive and rules related to the Procurement of Goods & Services and the practices applied within GRP / PGE.
  • As Purchasing Coordinator (m / f) , you are part of the Finance department and report to the Strategic Planning and Purchasing Manager.

    Concretely, you are in charge of :

    Purchasing strategy & governance

  • Together with Purchasing Manager : develop the purchasing strategy of CSS BE ; ensure that the Purchasing principles of CSS BE are in accordance with TOTAL Group 's purchasing policies, the Code of Ethics and Code of Conduct ;
  • assess, manage and mitigate risks related to procurement strategy ;
  • Follow up the current panel of suppliers and determine in conjunction with the business the key suppliers based on both the purchased value (by running a spend analysis) and the supply risk ;
  • Contribute to the elaboration of the annual Procurement Plan for CSS BE ;
  • Liaise with Total Global Procurement to : verify the existence and promote the use of TOTAL Group Frame Contracts ; check the Governance mode of the purchasing categories in which CSS BE operates purchases ;
  • exchange on and benefit from best practices and standard documents ;
  • Ensure the market watch (economic, technological and competitive) in liaison with the Strategic Planning department ;
  • Purchasing management

  • Collaborate with all departments who need to purchase goods and services from suppliers to : ensure the adoption of the Purchasing Policy of CSS BE ;
  • promote efficient purchasing management within CSS BE ; ensure clear requirements and specifications for contract / SLA negotiation and provide internal guidance to close deals with optimal terms ;
  • On topics with high stakes : Participate in drafting pre-consultation (RFI) and tendering files (RFQ) , notably by disseminating best practices (standard documents) and benchmarks ;
  • Challenge the business prescribers in terms of needs and specifications in order to globalize, simplify, standardize, focus needs and expand or renew the suppliers panel ;
  • Assist the business in the commercial and contractual negotiations of orders and contracts with suppliers in accordance with purchasing procedures and in conjunction with the Legal Department ;
  • Follow the portfolio of contracts and assist the business in the management of contracts by ensuring in particular the respect of the termination deadlines and terms ;
  • Support the business in managing significant commercial claims (>
  • 10k€) in conjunction with the Legal Department ;
  • Work closely with Compliance Officer, Legal Officer and Internal Control Officer in all matters concerning compliance, ethics, controls and local regulations ;
  • Monitoring and improving the performance of purchases :

  • Ensure proper monitoring of the performance indicators of the suppliers by the business ;
  • Ensure the proper application of framework contracts ;
  • Prepare supplier performance reviews and participate in their evaluation ;
  • Inform and follow up business and their suppliers on subcontracting, safety, quality and environment, social responsibility policies ;
  • Propose plans for improvement, optimization and / or transformation in collaboration with the business in order to improve the overall purchasing performance.
  • Your Profile

  • Bachelor or Master degree in Economics
  • First working experience of 3 years in a similar function or as business / financial analyst
  • Financial and legal basic skills
  • Strong knowledge of Microsoft Excel and Microsoft Word
  • Excellent written and verbal communication skills (FR and EN, NL is a plus)
  • Strong relational and business partnering skills, building bridges with internal customers
  • Ability to drive / take initiative
  • Ability to work in a cross-functional team
  • Negotiation skills, conflict management and resolution skills
  • Strong time management and organization skills, used to work under constraints
  • Sense of confidentiality, ethics and integrity
  • Our offer

    We offer you an attractive salary package and an enjoyable working environment, in an enterprise our colleagues define as the best one they know !


    Personne à contacter

    Kathleen Clavir

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