The role of the Project Assistant is to support the Project Manager in coordinating the implementation of a project on Religion in Society on behalf of a Consortium consisting of ISPI, the Network of Religious and Traditional Peacemakers, KAIICID, Religions for Peace, and led by Search for Common Ground (Search).
The overall objective of the project is to connect and empower civil society practitioners working on faith and social inclusion.
The Project Assistant will contribute to ensuring effective planning, task coordination, and communication between consortium partners, subcontractors, and Search’s internal teams, and will collaborate closely with the consortium partners, subcontractors, and Search’s internal teams.
S / he will play an active role in the administration of expenses and in drafting reports to the donor on project progress.
S / he will be an active team member, contributing to the effective achievement of results while maintaining good relationships with consortium partners.
The optimal candidate has some project implementation experience, preferably including working with multiple partners on a project funded by the European Commission.
He / she is a strong communicator, a good organizer, and has a positive and collaborative spirit, sensitive to intercultural dynamics.
Please note : This position is pending contract award.
Roles and responsibilities include :
Contributing to ensuring effective planning and task coordination between consortium partners, subcontractors, and Search’s internal teams;
Drafting terms of reference for project activities;
Organizing the logistics and travel arrangements for the project;
Attending all meetings with consortium partners and the donor, taking notes and ensuring proper follow-up on action items identified;
Ensuring strong intra-consortium communication, identifying gaps and taking action to improve communication systems as required ;
Facilitation of the alumni network group on social media by monitoring and contributing to the dialogue on a regular basis;
Supporting the production of quality donor reporting, including through assembling input from consortium partners, English language drafting of sections, proofreading, and ensuring professional formatting;
Monitoring the monthly and quarterly planning and workplans of project events / activities;
Performing administrative and financial tasks, including supporting procurement processes, coordinating service providers, and managing disbursements to consortium partners and service providers;
Assisting with monitoring and evaluation, as well as strategic planning relating to the project;
Providing support in the compilation and management of data relating to the project.
The position foresees some travel (2-3 weeks / year) within Europe and beyond.
As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.
You meet the following qualifications :
Minimum Bachelor’s Degree in education, international relations, conflict studies, development studies, political science, or another relevant subject.
Excellent coordination skills, preferably with experience working with teams and partners across different locations and / or time zones
Strong writing, and communication skills.
Proactive, detail-oriented, and highly organized, with an ability to multitask
Reliable and accountable, with the ability to take responsibility and work independently
Solution-oriented and capable of working to tight deadlines while maintaining a positive approach
Full computer literacy, with strong knowledge of Microsoft Office (including Excel) and Google applications.
Experience with digital platforms and social media
Dexterity in utilizing project management tools and software desirable
Experience working with budgets considered an asset
Excellent written and spoken English. Other languages an asset.
Preferably 2 years of experience in project management, communication, and / or events coordination in an international, multicultural environment
Experience working with funding from the European Commission an additional asset.
Experience in the fields of managing networks, organizing exchange events, peacebuilding, intercultural learning, religious engagement, education and / or youth desirable
Working with People. The ability to respect the views and contributions of other team members; shows
Empathy, listens, supports; consults others and shares information and expertise, builds team spirit and adapts to the team
Flexibility. The ability to adapt to changing circumstances and priorities, to tolerate ambiguity, to adapt personal style to different people and situations
To apply, interested candidates should send the following items :
Only applicants invited for an interview will be contacted. No phone calls please. Please see our website for full details of our work.
All Search Employees must adhere to the values : Shared Humanity - Empathy - Impartiality - Inclusivity - Courage - Hope - Humility - Audacity.
In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest and Anti-fraud.
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